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Research Data Management GuideClick here to chat with a librarian

Research Data Management (RDM) is the practice of managing, organising and preserving all of the information used to produce research, from the initial planning and searching through to post-publication. Navigate through the blue tabs above to learn more. This data comprises of a range of records such as notes, spreadsheets, surveys, emails, published material and grey literature.

Data sharing

Sharing research findings and research data allows others to build upon research already conducted. In the health sciences, this can ultimately help to improve patient care. For a number of ethical, legal, and privacy reasons, sharing data from clinical research tends to be more complex than sharing research data from other disciplines, such as life sciences.

Monash Health procedure

Publication and Dissemination of Research Findings, an internal procedure available via Prompt, details specific responsibilities of researchers at Monash Health.

Practical guidance on data sharing 

If you intend to share or publish your research data, you must plan for this at the beginning of your research project. To help the planning process, templates for data management plans will generally include a section on sharing your data or otherwise disseminating your results.

Below are helpful resources produced by the Australian National Data Service (ANDS), which became the Australian Research Data Commons (ARDC) in 2018.

The National Institutes of Health (US) also provides examples of data sharing plans and methods for data sharing.

Data Sharing and Management Snafu in Three Short Acts 

A data management story covering storage, documentation, and file formats. It looks at what can go wrong when a researcher does not manage files and data correctly, and how this affects the ability to later share valuable research data.

What are Persistent Identifiers?
A persistent identifier (PI or PID) is a long-lasting reference to a document, file, web page, or other digital object. Most PIDs have a unique identifier which is linked to the current address, or location, of the metadata or content. Unlike URLs, PIDs are often provided by services that allow you to update the location of the object so that the identifier consistently points to the right place without breaking.

Common PIDs


An ORCID iD is a persistent identifier for a person. It provides a researcher with their own persistent digital identifier that will distinguish them from all other researchers. Anyone who participates in research or scholarly publication can register an ORCID iD for themselves free of charge. You can use the same iD throughout your career -- even if your name changes or you move to a different organization, discipline, or country.


A Digital Object Identifier (DOI) is a unique alphanumeric string that identifies content and provides a persistent link to its location on the Internet. While a web address (URL) might change, the DOI will never change. DOI numbers start with a 10 followed by a full stop and contain a prefix and a suffix separated by a slash: doi:10.xxxx/xxxxx. Often, a publisher assigns a DOI when an article is published and made available electronically and they are increasingly being used for final data sets. 

How do I get a Digital Object Identifier (DOI) for my material?

You must use a service offered by a DOI Registration Agency (RA).  See the list of RAs, and contact the ones whose services best meet your needs. 

 Archival Resource Key - ARK 

An ARK identifier is a “specially constructed, globally unique, actionable URL" that that allow for descriptive metadata or data sets. It is represented by a sequence of characters (a string) that contains the label, "ark:", optionally preceded by the beginning part of a URL. E.G. More information about ARKs.

Further information

The following resources provide more information relating to data sharing:

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