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Covidence User Guide

Access Methods

Covidence User Guidance

How to join Monash Health's Covidence institutional license 

There are 2 ways to join Monash Health’s Covidence institutional licence:

1. Request the Library set up a Covidence workspace for you using our form. You will receive an email invite to your workspace; or
2. Create an individual account yourself and join the institutional subscription. 

Creating an individual account yourself:

  1. Go to https://app.covidence.org/organizations/ajzGQ/signup to join Covidence with Monash Health Access. You must use your current Monash Health email address (@monashhealth.org). Click on Request Invitation.
  2. Check your emails for an invitation to Covidence, and click on the Accept this invitation link. 
    Check your spam folder if the invitation doesn’t arrive in a few minutes. The invitation link is a one‐time use and will expire in approximately 30 days.
  3. Log in to your existing Covidence account or sign up for a new account. This will automatically link you to Monash Health.

This video provides more information on how to join an institutional licence.

Creating a Review

Monash Health Librarians will create a review for you. Complete this form to request one. 

Viewing your reviews

Once you have created a review or accepted an invitation to another organisation account review, the title will appear in a separate section on your account homepage: 

Importing references into Covidence 

You can import references into Covidence by clicking on the Import Studies tool from your Review Summary page. Covidence currently supports three formats for file imports:

  • EndNote XML
  • PubMed text format
  • RIS text format

The video below guides you through the process of importing directly from a research database such as Medline & from EndNote.

Working with reviewers from other institutions

Once a review is created, you are able to invite others to be co‐reviewers. 

  1. From the homepage (Your reviews), select the review you wish to add co‐reviewers to and click on 'Settings'.

  1. In the 'Reviewers' tab, click on 'Invite another reviewer'.

  1. Enter the new reviewer's first name and email address and click on 'Invite.'

Covidence training webinars

Covidence hosts regular free training webinars for anyone to attend. Check for any upcoming Covidence webinars.

Covidence Knowledge base

You can also search or browse videos, articles, 'how to' pages in the Covidence Knowledge Base.

Covidence eBook

Covidence has an eBook A Practical Guide: Data Extraction for Intervention Systematic Reviews to support data extraction in research.

Need help within Covidence

Click on the 'Need help?' icon at the bottom right of any page and search for help.

Covidence help

Librarian support with Covidence

Librarians at Monash Health can also assist and guide you with using Covidence. Contact us by email at library@monashhealth.org. 

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Monash Health Library provides educational resources, group training, webinars and individual consultations on evidence based practice including guidance on literature searching, appraising and managing search results.

Can’t attend our live webinars?

Custom training sessions can be arranged to fit with a team meeting or existing professional development schedule. Email library@monashhealth.org for more information.